A top-quality board portal offers tangible, tangible benefits to the entire process of governance. These benefits range from a boost in productivity, reducing the time spent on building and distributing boards books to enhanced security to enable organisations to collaborate in confidence and safely.
If you’re looking to purchase a board portal, make sure that it can be accessed on devices already owned by the members. This eliminates the need to download additional software or apps. This flexibility makes the system feel more natural and enjoyable for directors who don’t need to learn an entirely new interface. Select a solution that provides 24/7/365 support and a live person on the phone who can answer any questions.
Additionally, you should look for an application that automatically syncs your files and allows members to work offline (or even on airplane mode). This lets the system be accessed from any device, even if the internet is down. Board members can finish their work from anywhere and it will appear on their desktops or laptops when they connect.
In the end, it is crucial to look for tools that can improve communication prior to and after meetings. A well-designed portal will allow boards to prepare for their meetings by consolidating the information they require in one location. It should also allow for smooth voting and collaboration at meetings, as well as the ability to easily set action items based on notes from those meetings. In addition, the portal should be easy to navigate and give the appropriate permissions to keep confidential information safe between meetings.