There are a variety of solutions on the market, whether you’re looking for board meeting software that will help your meetings be more productive and more efficient or if you just want to digitize all of the documents on your board. You’ll find options from free to high-end dependent on your budget and requirements.
Depending on the features offered and the complexity of your board management system, you can expect to spend anywhere from hundreds of dollars to several thousand dollars each year. The yearly subscription cost covers the maintenance and support as well as improvements to your board management software. You’ll also save money by removing traditional costs such as binding and printing meeting materials, courier charges as well as other costs that are associated with the distribution of your board book.
A complete board portal solution contains everything you need to organize, conduct and record your meetings. The tools include board scheduling and documents that can be uploaded easily, and immediate access to agendas and resolutions. The platform can be used to keep track of RSVPs as well as create committees and much more. Some platforms offer eSignatures which make it easier for everyone to sign a consent and approval.
The most effective free board management software will offer at least 128-bit encryption to ensure that your board’s emails and communications are secure from hackers and phishing attempts. Many free solutions offer zero security or low encryption, which could leak private information to anyone who wants to.